Set up your inventory system in under 10 minutes

Most business owners put off setting up inventory because it sounds complicated. It isn't. In Klynto, you can go from zero to a fully working inventory system — with reorder points, stock tracking, and purchase orders — in under 10 minutes. Here's the exact process.

What you'll have by the end

After following this guide you'll have: products added with current stock levels, reorder points set so Klynto alerts you before you run out, and a purchase order workflow ready so restocking takes seconds instead of minutes.

Step 1 — Add your products

Go to Products in your Klynto workspace. Click Add product and fill in the name, SKU (optional), unit (kg, piece, bottle), and your current stock quantity. Do this for every item you track. If you have more than 20 products, use the CSV import — it takes under 2 minutes and accepts any spreadsheet format.

Pro tip: start with your top 20 highest-turnover items. You don't need to add everything at once. The system works even when it's partially set up.

Step 2 — Set reorder points

On each product, open the Inventory tab and set a Reorder point — the stock level at which Klynto should alert you to restock. A good starting point is 20–30% of your average weekly usage. You'll refine this over time as you see real patterns.

Once set, Klynto will show a low-stock warning on your dashboard and in the daily AI summary. No more discovering you're out of something only when a customer orders it.

Step 3 — Create your first purchase order

Go to Purchase Orders and click New PO. Select your supplier, add the items you're restocking, and set expected quantities. You can send the PO directly from Klynto via email. When stock arrives, mark it as received and Klynto automatically updates your inventory counts.

This closes the loop: you always know what's on order, what's arrived, and what's still outstanding — without a spreadsheet in sight.

Step 4 — Connect inventory to sales

If you're using Klynto for billing or orders, link each product to an inventory item. Every sale will automatically deduct from stock. You'll see real-time inventory levels drop as orders come in — no manual updates required.

You're done — here's what to check weekly

Once set up, your inventory largely runs itself. Check the Low Stock report every Monday morning. Review the Stock Movement report once a week to catch shrinkage or anomalies early. And when Klynto's AI surfaces a reorder recommendation, act on it — it's almost always right.

The businesses that benefit most from Klynto inventory aren't the ones with the most complex setups — they're the ones who keep it simple and consistent. Start with 20 products, get the habit right, and expand from there.